Online Membership List. MemDir Internet enables your membership mailing list:
Members Can Update. Members can update their own contact information at any time, including their email addresses. This saves you the time and effort of maintaining your membership database and email lists.
Admins Can Update. When a member gives you an address change on paper or by email any administrator can update the member's data. You're not dependent on who has the database.
Admins Can Access Data. Updated data is available to all administrators immediately, from any Internet enabled computer. Administrators can view data on screen or download spreadsheets with data on selected members.
Membership Directory. You may allow Members to see non-private information about other members. This creates an online membership directory that helps facilitate networking among members and strengthens their ties to the group. Members may search by name, location or any other non-private information.
Privacy Levels. Members control the privacy level of all information they enter:
Private. Information that a member designates as private is only visible to administrators. This information is part of your online membership list but it is invisible to anyone else. All information is private unless a member affirmatively selects a more open privacy option.
Members (optional). Members can choose to make some types of information visible to other members as well as to administrators. You may disable this feature if you wish.
Public (optional). You may if you wish allow members to designate information as being "public," in which case anyone who visits the site will be able to see this information. This lets you present to the public a cross section of your members who choose to make their information visible. This feature may be disabled if you prefer.
Email Listservs. Administrators can create a virtually unlimited number of email listservs. These forward to all members of each list any message sent to the list address by an authorized sender (which can be specified people, all list members, all group members, or anyone at all).
Listservs allow (as you specify)...
Administrators to send messages to all members, or to groups of members.
Members to send messages to small groups such as the board.
Discussions among members with shared interests.
Getting On and Off Lists. Members can easily get themselves on and off lists by making selections on a web page, if this is authorized. Or administrators can control list membership if desired. Administrators can also add or drop a group of members to a list from a single screen.
Message Archive. Members can review past messages in an archive. Members see only messages sent to lists which they are on.
Attachments. Small attachments may be sent to lists with a limited number of members (typically under 200). For technical reasons the site does not support large attachments or the sending of attachments to larger lists.
List Administrators. You can designate any member as a list administrator for one or more lists. A list administrator can see (and if you so choose, update) information about all members on the administered list(s), but does not have administrative access to other members. A list admin also gets emails when anyone joins or leaves the list.
Adding Members. MemDir allows members to be added in several ways:
Import Initial List. Your current membership list can be imported (included as part of initial setup).
Visitors Can Register. Anyone can register at the site, but visitors who register are invisible to members and they can't see non-public information until they are "authenticated" by an administrator. This protects against joke and other inappropriate registrations.
Administrator Can Invite. An administrator can "pre-authenticate" a member and send an invitation containing a personalized link that will give the member full membership privileges upon registration.
Members Can Invite. Members can invite others to join the group (subject to authentication by an administrator).
Event Registration. The site can list upcoming events and allow members to register themselves and their guests. The site supports multiple events and multiple categories of registration (including different prices) for each event. Administrators can see and download lists of attendees, showing amounts paid and owed.
Credit Card Payments. Members can pay membership dues and event costs on line by credit card using PayPal.com (requires a PayPal account). Payments are automatically entered on the site, based on secure confirmation from PayPal.
Manage Membership Status. Administrators can manage membership status on the site. Multiple membership levels are supported. Dues payments by check, cash or credit card can be recorded. An audit trail is preserved. Lists and totals are provided for specified batches of payments. Non-members can be given Guest status which affords limited access to the site.
Comprehensive Administrative Tools. Administrators can manage the site over the Internet.
Finding Tools. Find members by name, location, membership status or any other category, including list membership.
Administrative Messages. Compose, send, save, edit and reuse administrative messages. Administrative messages can contain personalized information (name, address, expiration date, etc.) for each recipient, and personalized links that give receipients instant access to the site.
Customizing. Customize field names, comments and options (including adding, dropping and renaming options) at any time. (MemDir can add and drop fields and change their order -- after initial setup -- for a small additional charge.)
Statistical Analysis. See how many members have entered the same data or option for any selected field, such as state, gender, type of affiliation, year of graduation.
Duplicate Records. Find possible duplicate records. The site helps you combine them.
Logs. View a message log and a technical log, as well as logs of event registrations and membership transactions.